How to create an Outlook Data (.pst) to archive your old email

This article is for anyone who needs to reduce the mailbox size and to save a copy of backup.

It is applicable for MS Outlook 2013, MS Outlook 2016 and Outlook for O365.

Step 1: From the Inbox, select New Items > More Items > Outlook Data File

Step 2: Select "Outlook data file (.pst)"

Step 3: Select a location to store the pst file (recommended in ..\Documents\Outlook Files”

Step 4: Enter a File name

(Optional)

To add a password, check the “Add Optional Password” box.

Step 5: Select OK.

Type a password in both the Password and Verify Password text boxes and select OK again.

NOTE:

If you set a password, you must enter it every time that the data file is opened — for example, when Outlook starts or when you open the data file in Outlook.

How to create an Outlook Data (.pst) to archive your old email

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